Tracking who's paid this month
In Excel: Scroll through rows and cross-check against last month's tab
One glance at the dashboard — collected, overdue, and outstanding
Compare
RentFlw vs. Excel for PG Rent Collection
Excel is free and familiar — until you're the one who has to remember to open it, update it, and trust it's still accurate. Here's exactly what changes when you switch.
Excel isn't bad software — it's just not a rent collection tool. Here's what actually happens when a spreadsheet has to do that job on a real property, every single month.
Recording a payment
In Excel: Type the amount, date, and mode into a cell by hand
One tap — Cash, UPI, or bank, logged instantly against the right bed
Generating monthly invoices
In Excel: Copy last month's row and edit the numbers yourself
Generated automatically, every month, for every resident
If your laptop is lost or the file gets corrupted
In Excel: Whatever wasn't backed up separately is gone
Backed up daily, always recoverable
Two people updating the same sheet
In Excel: Version conflicts — whoever saves last wins
One shared, always-current record, no overwrites
| Task | In Excel | With RentFlw |
|---|---|---|
| Tracking who's paid this month | Scroll through rows and cross-check against last month's tab | One glance at the dashboard — collected, overdue, and outstanding |
| Recording a payment | Type the amount, date, and mode into a cell by hand | One tap — Cash, UPI, or bank, logged instantly against the right bed |
| Generating monthly invoices | Copy last month's row and edit the numbers yourself | Generated automatically, every month, for every resident |
| If your laptop is lost or the file gets corrupted | Whatever wasn't backed up separately is gone | Backed up daily, always recoverable |
| Two people updating the same sheet | Version conflicts — whoever saves last wins | One shared, always-current record, no overwrites |
The “laptop lost or file corrupted” row above isn't hypothetical — it's one of the most common reasons PG owners tell us they finally switched. See exactly how RentFlw backs up and protects your data on the Security page.
Before you switch
What owners ask before they leave Excel
What happens to my Excel sheet when I switch?
Nothing is deleted or overwritten. You bring your residents into RentFlw at your own pace, and we help with the first batch on your setup call. Your existing sheet stays exactly where it is — a backup, not a bridge you have to burn.
How long does moving off Excel actually take?
Usually under 15 minutes. We set up your first property with you, live, on a call — on your real property, not a demo one. If you can use WhatsApp, you can use RentFlw.
What if I switch and it doesn't work out?
Try it free for 14 days, no card required. If RentFlw isn't a fit, you simply go back to your spreadsheet — nothing was charged, and nothing you had in Excel was ever at risk.
Ready to see it on your own property?
Free for your first 14 days. No card required. We set it up with you, live.